Athletic Department Secretary

Policy Information
Series Job Description - Job Descriptions

Athletic Department Secretary
Policy # JD4

BOURNE PUBLIC SCHOOLS

 

ATHLETIC DEPARTMENT SECRETARY

JOB DESCRIPTION

 

 

Reports to:      Athletic Director, Building Principal and Assistant Principal at Bourne High School

                       

Job Goal:        To expedite the daily activities of the Athletic Department; working

                        with the front office of Bourne High School; the Bourne Public Schools

Central Office Administration, students and athletes, teachers,   coaches, and parents; and to provide the assistance necessary for the Director of Physical

Education, Health, and Athletics to complete the responsibilities of his/her

job in an efficient and effective manner.

 

Responsibilities:

 

1.         Serve as receptionist in the Athletic Department;                                                       

                                                                                                                                                   

2.         Type correspondence as requested for Director of Physical Education, Health and Athletics (hereinafter referred to as the Director);

 

3.         Organize all of the clearinghouse information for all athletes at Bourne High School, including the records necessary to identify an athlete as an eligible player;

 

4.         Maintain records of physicals exams as they pertain to athletic competition;

 

5.         Provide periodic reports to Coaches as to the eligibility of athletes;

 

6.         Assist in the Athletic Department scheduling/canceling/postponing and rescheduling of athletic competitions;

 

7.         Organize and complete the transportation schedule for each athletic season;

 

8.         Provide directions to athletic competitions;

 

9.         Organize the scheduling of officials for all home athletic competitions;

 

10.       Organize the scheduling of event staff for all athletic competitions at home that require tickets;

 

11.       Assist in the supervision of athletic competitions;

 

12.       Prepare the press releases necessary for the purchase of season tickets for athletic competitions and the ordering and selling of those tickets;

 

13.       Complete the ticket sales reports for each athletic competition with gate receipts;

 

14.       Complete all necessary information to deposit gate receipts;

 

15.       Organize and record individual pay vouchers for all officials and prepares end of season report for the business department;

 

16.       Maintain the schedule of building facilities with the appropriate building administrators;

 

17.       Assist the booster clubs as necessary;

 

18.       Record and forward accident reports to the Principal’s/Headmaster’s secretary;

 

19.       Type purchase orders as needed;

 

20.       Maintain office supplies;

 

21.       Maintain all files for the Athletic Department;

 

22.       Maintain all inactive records for the Athletic Department;

 

23.       Prepare, type, and mail notices of meetings, as requested, to identified participants;

 

24.       Maintain photocopier in office;

 

25.       Keep Athletic Department information on computer;

 

26.       Provide assistance to all coaches, teachers, and other Health, PE, and Athletic Department staff and to other Athletic Directors as needed; and

 

27.       Maintain professional confidentiality in all matters.

 

28.       Answer phone and greet people in a friendly and courteous manner.

 

29.       Perform other duties as requested by Director of Physical Education, Health and Athletics and the Principal/Headmaster, and/or Assistant Principal at Bourne High School.

 

30.       Assist in the preparation and implementation of the Athletic Department budget.

 

Qualifications:

 

  • Successful completion of high school
  • Completion of business school/college courses desirable
  • Experience with secretarial work desirable
  • Facility with word processing and general computer usage desirable

 

Evaluation: Performance to be evaluated annually, in writing, by the Athletic Director.


Adoption Date: 1/1/1901
Job Description - Job Descriptions