BOURNE PUBLIC SCHOOLS
Accounts Payable/Payroll Lead
Reports to: Director of Business Services
Essential Duties and Performance Responsibilities:
- Maintain payroll, including tracking bases salary, longevity, stipends and service time.
- Work closely with the Directory of Busniess Services, the Executive Assistant for Employee Services, and the Town offices regarding all payroll and benefits matters.
- Work with MTRS and Barnstable County Retirement Board to ensure all proper records are maintained regarding personnel, deductions and to facilitate the retirement process for all qualified employees.
- Advise in the preparation of all paperwork for new employees.
- Prepare all payroll warrants for signatures and processing.
- Prepares end-of-year lump sum, escrow payroll and encumbrances.
- Prepare projected payroll for successive fiscal years for budget preparations.
Utilizes specialised account software effeciently.Participates in meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.Covers Central Office telephones when necessary.Performs other duties as assigned for the purpose of ensuring efficient and effective functioning of the Business Office.
- Facilitates purchase order processes for the district.
- Ensure vendor numbers are assigned, reconcile budget account codes/numbers/series, obtain authorization to pay invoice, reconcile approval signatures, maintain records of invoice payment on purchase order.
- Generates accounts payable warrants for signature.
- Liaison to vendors concerning accounts payable procedures. Troubleshoots problems with payments; researchers files and prepares correspondences to vendors as needed.
- Answers quetions from district staff and administrators concerning accounts payable procedures. Troubleshoots problems with payments; researches files and prepares correspondences as needed.
- Maintains district vendor file; establishes new vendor numbers; updates vendor infomration as needed; maintains W9 data in the vendor information file.
- Reconciles amounts and information on vendor statements. Contacts vendors to resolve discrpancies. Responsible for maintaining all account in current and correct status.
- Verfies and records information and coding on school district employee claims for reimbursement and other non-purchase order expenditures.
- Monitors account balances and related financial activity for the purpose of ensuring that allocations are accurate and complying with established financial practices.
- Prepares financial reports as directed by the Director of Business Services.
Vision - Must be able to prepare and read documents and use a computer and other office equipment on a daily basis.
Auditory and Verbal Communication - Must be able to communicate effectively and efficiently by telephone and in person with School Committee members, staff, students, parents and the public.
Physical Abilities - Performing this position requires extended sitting, filing, and use of a computer and other school office equipment.
Extended Concentration, Excellent Recall Abilities and the Ability to Remain Calm in Stressful Situations - These capabilities are an important part of properly fulfilling the requirements of this position.
- A post-secondary school education and degree or some portion thereof, and/or 3-years previous office experience in finance, accounting, or bookkeeping
- MCPPO certified or certifiable
- Knowledge of statuary requirements related to the conduct of business in the public domain including general accepted accounting practices
- Strong computer skills, including familiarity with Microsoft Office and Excel.
- Detailed-oriented and high level of proficiency and accuracy in all duties.
- Strong written and verbal skills
- Ability to process, and appropriately maintain, sensitive, confidential material about employees
- Ability to exercise discretion, work independently, and carry out complex assignments
- Ability to interact appropriately and in a positive manner with the School Committee, public, staff and vendors
- Ability to learn and understand district policies, rules and procedures and legal requirements
- Ability to think ahead and anticipate problems and solutions
- Ability to self-motivate
- Ability to work in a team environment and develop cooperative and harmonious workplace relations
Salary: To be negotiated
Terms of Employment: Employment Agreement, 12 month work year, 52 weeks per year, 7.5 hours per day.
Evaluation: Evaluated annually by the Director of Business Services
Adoption Date: 7/6/1988, Revised: 11/13/2012
Job Description - Job Descriptions