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Director of Business Services

Policy Information
Series Job Description - Job Descriptions

Director of Business Services
Policy # JD14







Reports to:      Superintendent of Schools


Job Goal:        The Director of Business Services shall be responsible for the general

                        control of all aspects of fiscal management and ancillary services

                        including food services, transportation, building coordination, and

                        maintenance.  He or she shall be responsible for advising and assisting

                        the Superintendent of Schools on all financial matters and he/she shall

                        report directly to the Superintendent of Schools.


Supervises:      Directly

1.      Transportation Coordinator

2.      Custodial and Maintenance Supervisor

3.      Cafeteria director

4.      Account Clerk

5.      Grant Clerk

6.      Other as assigned by the Superintendent



1.      Responsible for annual evaluations of all employees under his/her





A.        School Budget


1.                  Assume responsibility for budget development and long range financial



2.                  Responsible for accurate accounting records and monthly financial

statements and projections for all accounts in the school budget.


3.                  Supervise a program of budget control.


4.                  Advise the Superintendent on all matters relating to the fiscal

operations of the district and alert him/her to any apparent

discrepancies and problems.


5.                  Establish and supervise a program of accounting and reporting for

the financial affairs of the district.



B.         Federal and State Grants


1.                  Responsible for accurate accounting records and monthly financial

statements for all expenditures.

2.                  Generate quarterly requests for funds.


C.         Special Articles


1.                  Responsible for accurate accounting records and payments to outside


2.                  Responsible for developing special articles when requested.


D.        Federal and State Reports


1.                  Federal – generate quarterly and year-end reports for all federal grants.

2.                  State – generate quarterly and end of year reports as required by the State.


E.         Transportation


1.                  Supervisory responsibility for transportation, both regular day and special

needs, in coordination with the Transportation Coordinator.


2.                  Responsible for drawing up bid specifications for all bus contracts with

the School Department.


3.                  Responsible for implementation of all legislation affecting transportation.


4.                  Responsible for all matters pertaining to safety and in-service training

associated with transportation.


5.                  During inclement weather, with the Transportation Coordinator, advise

the Superintendent as to whether or not road conditions allow for the safe

transportation of students.


F.         Maintenance, Grounds, and Custodial


1.      Supervise with building principals and the Custodial and Maintenance Supervisor, the operation, construction, and maintenance of school plants and employees.


2.      Recommend candidates for all positions in his/her jurisdiction to the



3.      Coordinate and administer any grievance for the maintenance and custodial contract.


G.        Payroll


1.                  Responsible for weekly payroll information to Town Hall for all school

department employees.


2.                  Calculate end of year lump sum payroll.


3.                  Calculate end of year escrow payroll.


4.                   Implement all payroll adjustments resulting from collective bargaining.



H.        Insurance


1.                  Responsible for the formation, modification, and clarification of

insurance needs of the district.


2.                  Process and monitor all claims for Workmen’s Compensation.


3.                  Process and monitor all claims for vandalism, storm damage, and stolen



I.          Purchasing


1.                  Develop and administer a program for purchasing supplies and


2.                  Approve all vouchers and purchase orders authorizing the expenditure

of money.

3.                  Serve as chief purchasing officer for the district.

J.          Accounts Payable


1.                  Responsible for payment of all bills with Town Hall.


2.                  Resolve disputes between vendors and the school department.


K.        General Finances


1.                  Review current financial procedures and, where needed, develop and

implement accounting and reporting improvements which will enhance the

school department’s financial system.


2.                  Provide necessary assistance to all auditing agencies and, where

appropriate, correct deficiencies as noted in the audit review.


3.                  Supervise data processing procedures to provide management

information, evaluation, and long-range forecasts.


4.                  Consult with and advise the Superintendent and other personnel on

questions relating to the district’s financial affairs.


5.                  Audit individual accounts as deemed desirable by him or her or by

the Superintendent.


L.         Energy


1.                  Develop and implement appropriate procedures relating to energy

conservation within the system.


M.        Capital Outlay


1.                  In conjunction with the Superintendent of Schools, prepare the

annual five-year projection of capital outlay projects.


2.                  Prepare specifications and conduct bidding process for school

department vehicles, equipment, etc.


3.                  Assist with the preparation of bid specifications for large building

repair projects.


4.                  Coordinate the  implementation of capital outlay projects.



N.        Snow Removal


1.                  Coordinate snow removal effort by maintenance and custodial



O.        Negotiations


1.                  Negotiate and administer the collective bargaining agreement with

the maintenance and custodial union.


2.                  Advise the Superintendent and School Committee relative to 

negotiations with  maintenance/custodial/food service personnel.


P.         Miscellaneous


1.                  Any other such duties as may from time to time be assigned by the

Superintendent of Schools.




To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Certificates, Licenses, Registrations


Massachusetts School Business Administrator License/Certification


Education and/or Experience


Master’s Degree preferred, or equivalent, and four or more years related experience and/or training.


Language Skills


Ability to read, analyze, and interpret common professional and technical journals, financial reports, and legal documents.  Ability to respond to inquiries or complaints from parents, regulatory agencies, or members of the community.  Ability to write grants.  Ability to effectively present information to various audiences including administrators, staff, public groups, and/or School Committee.


Mathematical Skills


Ability to work with mathematical concepts such as probability and statistical inference.  Ability to apply basic mathematical concepts to practical situations.  Ability to use data as tools to identify barriers to success and design strategies for improvement.  Ability to develop and manage a budget.


Reasoning Ability


Ability to apply principles of logical and scientific thinking to a wide range of intellectual and practical problems; to deal with nonverbal symbolism (formulas, graphs, etc.); to deal with a variety of abstract and concrete variables; to prioritize and manage.


Technological Skills


Proficient with personal computers and relevant software such as word processing spreadsheet, database, and presentation applications.  Able to use technology as an integral tool while addressing responsibilities.


Terms of Employment


A twelve-month year in accordance with employment agreement established by the Bourne School Committee.




The Director of Business Services shall be evaluated annually by the Superintendent of Schools in coordination with the Budget Subcommittee.

Adoption Date: 2/5/2003
Job Description - Job Descriptions