BOURNE PUBLIC SCHOOLS
Executive Assistant for Educator Evaluation and Information Services
Reports to: Superintendent/Assistant Superintendent for Learning and Teaching
Essential Duties and Performance Responsibilities:
Ensure a positive and smooth experience for all staff members through to assimilation to the new evaluation system in the Bourne Public Schools.
Educator Evaluation System Facilitator
Support building administrators in establishing evaluation timelines
Support building administrators with collection and record keeping of staff self-evaluation and SMART student learning goals and professional practice goals
Support the compilation of district determined measures
Conduct building-based compliance audits regarding established deadlines
Conduct building-based compliance audits regarding Formative Assessment Evaluations
Conduct building-based compliance audits regarding evaluator record collection of evidence
Create, update and refine electronic forms for the Educator Evaluation System
Professional Development Coordination
Facilitate the effective use of Smart EDU or equivalent professional development software
Process all requests for graduate level courses, conferences, workshops, professional meetings, visitations to other school districts, or for acquiring CEUs and PDPs
Maintain accurate accounting for all professional development activities
Process Field Trip request forms
Active Directory Data entry/coordination
Data processor/analyst - compiling operation statistics and gathering and organizing data as the superintendent/assistant superintendent may require including but not limited to cost analysis of collective bargaining proposals and counter-proposals
Maintains Personnel files
- Maintains district website
- Student Information System Facilitator
- Facilities Use processor
- Pre-School tuition processor
- Process Office of Civil Rights complaints
- Technology work request processor
- Maintenance work request processor
- Clerical/purchaser support for the Waste Water Treatment Plant
- Central Office purchaser
- Electronic form developer
- Preparation and distribution of negotiations proposals, counter-proposals and Collective Bargaining Agreements
- Maintains seniority lists for all bargaining units
- Liaison to software/network vendors
- Process clerical tasks as required by the Director of Technology, 504 Coordinator and Civil Rights Officer.
- Report regularly to the superintendent/assistant superintendent on any developments or problems within the district that requires his/her awareness or action
- Sort Central Office mail
- Serve as a receptionist, answer telephones, and give general information in response to public inquiries.
- Perform other duties as assigned for the purpose of ensuring efficient and effective functioning of the Central Office.
Physical Demands:
Vision - Must be able to prepare and read documents and use a computer and other office equipment on a daily basis.
Auditory and Verbal Communication - Must be able to communicate effectively and efficiently by telephone and in person with School Committee members, staff, students, parents and the public.
Physical Abilities - Performing this position requires extended sitting, filing, and use of a computer and other school office equipment.
Extended Concentration, Excellent Recall Abilities and the Ability to Remain Calm in Stressful Situations - These capabilities are an important part of properly fulfilling the requirements of this position.
Qualifications:
High School Diploma; at least five years of experience in one or more responsible administrative and/or secretarial positions
Such alternatives to the above as deemed appropriate by the Superintendent
Strong computer skills, including familiarity with Microsoft Office and Excel.
Detailed-oriented and high level of proficiency and accuracy in all duties.
Strong written and verbal skills
Ability to process, and appropriately maintain, sensitive, confidential material about employees and students
Ability to exercise discretion, work independently, and carry out complex assignments with general instructions
Ability to interact appropriately and in a positive manner with the School Committee, public, staff and students
Ability to learn and understand District rules and procedures and legal requirements
Ability to think ahead and anticipate problems and solutions
Ability to self-motivate
Ability to work in a team environment and develop cooperative and harmonious workplace relations
Salary: To be negotiated
Terms of Employment: Employment Agreement, 12 month work year, 52 weeks per year, 8 hours per day; plus one half hour non-paid lunch.
Evaluation: Evaluated annually by the Superintendent and Assistant Superintendent
Adoption Date: 11/13/2012
Job Description - Job Descriptions
