Athletic Department Secretary

BOURNE PUBLIC SCHOOLS

ATHLETIC DEPARTMENT SECRETARY

JOB DESCRIPTION

Reports to:      Athletic Director, Building Principal and Assistant Principal at Bourne High School

Job Goal:        To expedite the daily activities of the Athletic Department; working

                        with the front office of Bourne High School; the Bourne Public Schools

Central Office Administration, students and athletes, teachers,   coaches, and parents; and to provide the assistance necessary for the Director of Physical

Education, Health, and Athletics to complete the responsibilities of his/her

job in an efficient and effective manner.

Responsibilities:

1.         Serve as receptionist in the Athletic Department;                                                       

2.         Type correspondence as requested for Director of Physical Education, Health and Athletics (hereinafter referred to as the Director);

3.         Organize all of the clearinghouse information for all athletes at Bourne High School, including the records necessary to identify an athlete as an eligi ble player;

4.         Maintain records of physicals exams as they pertain to athletic competition;

5.         Provide periodic reports to Coaches as to the eligibility of athletes;

6.         Assist in the Athletic Department scheduling/canceling/postponing and rescheduling of athletic competitions;

7.         Organize and complete the transportation schedule for each athletic season;

8.         Provide directions to athletic competitions;

9.         Organize the scheduling of officials for all home athletic competitions;

10.       Organize the scheduling of event staff for all athletic competitions at home that require tickets;

11.       Assist in the supervision of athletic competitions;

12.       Prepare the press releases necessary for the purchase of season tickets for athletic competitions and the ordering and selling of those tickets;

13.       Complete the ticket sales reports for each athletic competition with gate receipts;

14.       Complete all necessary information to deposit gate receipts;

15.       Organize and record individual pay vouchers for all officials and prepares end of season report for the business department;

16.       Maintain the schedule of building facilities with the appropriate building administrators;

17.       Assist the booster clubs as necessary;

18.       Record and forward accident reports to the Principal's/Headmaster's secretary;

19.       Type purchase orders as needed;

20.       Maintain office supplies;

21.       Maintain all files for the Athletic Department;

22.       Maintain all inactive records for the Athletic Department;

23.       Prepare, type, and mail notices of meetings, as requested, to identified participants;

24.       Maintain photocopier in office;

25.       Keep Athletic Department information on computer;

26.       Provide assistance to all coaches, teachers, and other Health, PE, and Athletic Department staff and to other Athletic Directors as needed; and

27.       Maintain professional confidentiality in all matters.

28.       Answer phone and greet people in a friendly and courteous manner.

29.       Perform other duties as requested by Director of Physical Education, Health and Athletics and the Principal/Headmaster, and/or Assistant Principal at Bourne High School.

30.       Assist in the preparation and implementation of the Athletic Department budget.

Qualifications:

• Successful completion of high school
• Completion of business school/college courses desirable
• Experience with secretarial work desirable
• Facility with word processing and general computer usage desirable

Evaluation: Performance to be evaluated annually, in writing, by the Athletic Director.

Adoption Date: 1/1/1901
Job Description - Job Descriptions