BOURNE PUBLIC SCHOOLS
Reports to: Director of Business Services
Essential Duties and Performance Responsibilities:
- Maintains basis knowledge of and researchers as need the Department of Secondary and Elemtary Education's Finance Department Grants/Revenue accounting and auditing regulations, compliance requirements and program specifc laws and regulations.
- Maintains centralized records of all grant award notifications, initial grant budgets, budget revisions, claims for reimbursement, and all other forms of revenue.
- Prepares and submits periodic request for funds to the Department of Secondary and Elementary Education.
- Maintains account structures for all grants/revenue as directed by the Director of Business Services.
- Prepares and distributes to Central Office administrators chart-of-accounts based on approved grant/revenue budgets, budget revisions, and budget projections.
- Monitors expenditures to ensure line-item budgetary controls for all grants/revenue.
- Reconciles financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.
- Researches discrepancies fof financial information and/or documentation for the purpose of ensuring accuracy and adhering to established procedures prior to processing.
- Assists auditors, audit resolution and responses to grant findings.
- Prepares annual closeouts of all grants/revenue accounts including detailed accounts payable and accounts receivable to the Department of Secondary and Elementary Education.
- Assists in the preparation of the Comprehensive Annual Financial Reports and the Schedule of Expenditures of Federal Awards.
- Identifies opportunities and recommends methods to improve service, work processes and financial performance.
- Works closely with the Director of Business Services, Accounts Payable/Payroll Lead regarding all payroll and benefits matters specific to grants and grant expenditures.
- Prepares and submits related reports and payments to the Massachusetts Teacher Retirements Board and the Barnstable County Retirement Board.
- Prepare projected grant payroll for successive fiscal years for budget preparations.
- Monitors account balances and related financial activity for the purpose of ensuring that allocations are accurate and complying with established financial practices.
- Utilizes specialized accounting software efficienty.
- Participates in meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.
- Covers central office telephones when necessary.
- Performs other duties as assigned for the purpose of ensuring efficient and effective functioning of the business office.
Vision - Must be able to prepare and read documents and use a computer and other office equipment on a daily basis.
Auditory and Verbal Communication - Must be able to communicate effectively and efficiently by telephone and in person with School Committee members, staff, students, parents and the public.
Physical Abilities - Performing this position requires extended sitting, filing, and use of a computer and other school office equipment.
Extended Concentration, Excellent Recall Abilities and the Ability to Remain Calm in Stressful Situations - These capabilities are an important part of properly fulfilling the requirements of this position.
- A post-secondary school education and degree or some portion thereof, and/or previous office experience in finance, accounting, or bookkeeping
- Knowledge of statuary requirements related to the conduct of business in the public domain including general accepted accounting practices
- Strong computer skills, including familiarity with Microsoft Office and Excel.
- Detailed-oriented and high level of proficiency and accuracy in all duties.
- Strong written and verbal skills
- Ability to process, and appropriately maintain, sensitive, confidential material about employees
- Ability to exercise discretion, work independently, and carry out complex assignments
- Ability to interact appropriately and in a positive manner with the School Committee, public, staff and vendors
- Ability to learn and understand district policies, rules and procedures and legal requirements
- Ability to think ahead and anticipate problems and solutions
- Ability to self-motivate
- Ability to work in a team environment and develop cooperative and harmonious workplace relations
Salary: To be negotiated
Terms of Employment: Employment Agreement, 12 month work year, 52 weeks per year, Hourly employee not to exceed 35 hours per week.
Evaluation: Evaluated annually by the Director of Business Services
Adoption Date: 3/1/2004, Revised: 11/13/2012
Job Description - Job Descriptions